Case studies
Systems we built, used daily in live operations. Client names stay confidential - the results speak.
Vehicle rentals
A vehicle rental company - cars, scooters and e-bikes - with a fleet of 300-500 vehicles and multiple working points.
Before
Paper and spreadsheet contracts, payments hard to track, no service records for the fleet, no centralized time tracking. At a fleet of hundreds of vehicles, every chaotic day costs money.
What we built
- ✓End-to-end digital contracts: creation, extension, closure, full history, automatic alerts for overdue contracts
- ✓Instant QR verification - any vehicle or contract scanned on the spot, from a phone
- ✓Money under control: digital cash register, financial reports, daily revenue evolution, debtor list
- ✓Fleet up to date: full inventory, service and maintenance records, overdue service alerts, GPS monitoring
- ✓An organized team: digital time tracking, leave requests, tasks, customer blacklist
- ✓Two interfaces: a simple mobile app for field operators + an admin panel with detailed reports
The result
A fleet of hundreds of vehicles managed from a single platform, from any phone. Zero lost contracts, every penny traceable, real-time visibility over the entire operation. Over 35 operational modules, built on the real workflows of the business - not the other way around.
Fashion retail · own production
A fashion brand with its own production, 10 physical locations, an online store and 50 active users in the system.
Before
Inventory kept separately in each location, orders and payments tracked by hand, transfers between stores causing losses and confusion. With 10 locations, nobody could say for sure what was in stock and where.
What we built
- ✓Real-time KPI dashboard: unconfirmed orders, waiting products, transfers, problems, tasks - on one screen
- ✓Inventory across 10 locations, with traceable transfers between stores and guided periodic stock counts
- ✓A QR code on every physical product - scan it and instantly see its full history
- ✓Complete orders: payments with advances and refunds, automatically generated documents, returns, reservations
- ✓Digital cash register per location
- ✓Role-based security (admin / manager / operator) and a full audit trail, with the ability to revert any wrong change
The result
50 people across 10 locations work in the same system, on correct data. The stock of the entire business visible in one place, every product and every penny traceable from production to customer.
Accounting firm
An accounting office with a portfolio of several hundred clients and a team spending its days on data entry and chasing missing documents.
Before
Documents arriving by email, WhatsApp and on paper, entered manually into the software. Filing deadlines tracked in a spreadsheet, invoices processed one by one. With hundreds of clients, every hour lost on data entry is an hour taken from advisory work.
What we built
- ✓Automatic document collection through a dedicated portal, with reminders for clients who are late
- ✓Invoice processing with automatic data extraction (OCR) and a review step before recording
- ✓A centralized calendar of tax deadlines, with automatic alerts per client and filing
- ✓Sync with the accounting software and e-invoicing, with no re-keying of data
- ✓A management dashboard: status per client, missing documents, upcoming deadlines
The result
The team got rid of most of the repetitive work and could focus on advisory. Documents arrive on time, deadlines are no longer missed, and management sees each client status in real time.
Law firm
A law firm with dozens of active cases in parallel, critical deadlines and documents scattered across email, folders and paper.
Before
Case files kept in folders and email, deadlines noted in personal diaries, documents drafted from scratch every time. A missed deadline or a lost document can mean a lost case.
What we built
- ✓Digital case files, with all history, documents and parties in one place, instantly searchable
- ✓A deadline calendar with automatic alerts (days in advance) for every case
- ✓Automatic document generation from templates - contracts, requests, powers of attorney - pre-filled with case data
- ✓A client portal: case status, documents and messages, without endless email exchanges
- ✓Role-based access and a full audit trail on every case
The result
All cases and deadlines in a single system, searchable and tracked automatically. Documents are drafted in minutes, not hours, and no deadline slips through the cracks.
Medical clinic
A medical clinic with appointments handled over the phone, paper records and a high no-show rate that left gaps in the schedule.
Before
Appointments noted in a diary or taken only by phone, paper records hard to find, patients forgetting their slot. Every no-show is lost medical time that never comes back.
What we built
- ✓Online booking 24/7, with the schedule synced in real time across all doctors
- ✓Electronic patient records, with the full history instantly and securely accessible
- ✓Automatic reminders by SMS and WhatsApp, significantly cutting no-shows
- ✓Clear reports for management: occupancy, revenue per service, new vs. returning patients
- ✓Role-based access (front desk, doctor, management) and patient data confidentiality
The result
Fewer no-shows, a calmer front desk and a clear picture of the clinic activity. Patients book themselves, anytime, and doctors have complete records one click away.
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